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Exhibitor Terms & Conditions

Terms & Conditions

EXHIBITOR TERMS & CONDITIONS

9th BBTF 14th – 17th June 2023

Bali & Beyond Travel Fair – BBTF event will be held in Nusa Dua, Bali for B2B session

Dates and Times              : 14th – 17th June 2023  
Registration Closed : 30th April 2023
Deadline for submission of building plans: 25th May 2023
Commencement of Booth Construction: 14th June 2023
Commencement of dismantling
Conclusion of dismantling: 17th June 2023

BOOTH & SPACE INFORMATION

  1. STANDARD BOOTH (9m2) ROW & CORNER INCLUSIONS
    • Carpet, Standard lighting, One standard table, 3 Standard chairs, fascia name, electricity 2 ampere (440 watts)
    • 1 X Full delegate badge & 1 X Co Delegate Badge 
    • 2 X Lunch Voucher for full delegate
    • Listing on BBTF 2023 directory (Print & Online version)
    • 1x Log-in Access PSA
  2. LOOR SPACE INCLUSION
    • Floor space 18m2:
      • Carpet, electricity 4 ampere (880 watts) 
      • 2 X Full Delegate & 2 X Co Delegate
      • 4 X lunch voucher for Full Delegate
      • 2x Log-in Access PSA
    • All the prices above are EXCLUDED Government Tax

EXHIBITOR PASSES

All Exhibitors will receive – codes for exhibitor passes  – as follow:

  • Additional Co Delegate Badge is IDR 2.000.000 / pass (apply maximum 1 / standard booth)
  • Additional Full Delegate Badge with PSA is IDR. 15,000,000/person/Stand Booth
  • Re-printing lost pass is IDR 500.000 / badge (apply maximum 1 pass / person)
  • Only Fully Delegate Badge has access to Seller Meet Buyer Session

TERMS OF PAYMENT

The period of payment is specified in the stand rental invoice, please quote the invoice number and customer number. All payment should be made to one of the accounts indicated in the invoice as follow:

BNI Kantor Cabang Utama Denpasar
            Jln Gatot Subroto 351
            A/C 1331740442
            A/N DPD ASITA BALI (BBTF)
            Swift Code : BNINIDJADPS

Copy of payment slip should be sent to acct@bbtf.co.id

CANCELATION

All cancellation has to be submitted in writing

  1. 100% cancellation fee will be applied if the cancellation is made during early bird.
  2. 50% cancellation fee will be applied after 21 days from the registration date issued as Exhibitor BBTF 2023.
  3. 100% cancellation fee will be applied after made the payment as exibitor BBTF 2023

HALLS AND INDOOR PLACES REGULATION

  • No outside food is permitted unless has clearance from committee
  • No Selling food or drink on the booth unless permitted
  • Musical and folklore performances are requested to apply for permitted to committee. The same rules apply to all events/performances which take place at the stand
  • Advertising is only permitted within the exhibitor’s official stand area. Promotion teams may operate only with special permission
  • Handouts of a political nature may not be distributed in any form. Moreover, the design and decoration of the stands must be free from any kind of political statement
  • It is forbidden to attach posters or any other materials on any walls or floor surfaces outside the hired stand
  • When possible, requests by exhibitors for parking space on the exhibition grounds will be taken into consideration if possible; rights to a parking space proper or a certain parking space do not exist
  • During the construction-and dismantling period, as well as during the fair, the regulations of the traffic guide will be applied for authorized traffic on the fairgro
  • Exhibitors and accompanying persons are required to leave the halls no later than one hour after the fair closes. Everyone leaving the exhibition grounds with a parcel is required to show the parcel’s origin to the exit guards
  • Animals are not allowed into the exhibition grounds
  • All Sellers must not dismantle any booth decoration before 17th June 2023 at 06.30 pm. Penalty will be applied.

FORCE MAJEURE

  • Force Majeure is a condition or event that cannot be avoided or overcome by each of the parties, or event that occur due to out of the will, ability of power of each party, including, but not limited to acts of God, war, government regulation, interests of the government, disaster, fires, strike, riot, embargo, battle, national disaster, civil disturbance or other similar causes beyond the capabilities or the threat of the parties, so it is not recommended, illegal, or impossible to conduct or organize the event
  • The Committee eligible to re-schedule or cancel the event due to the force majeure caused
  • The Committee eligible not to refund registration fee and rental exhibition space due to the force majeure caused
  • Registration fee and rental exhibition space will automatically secure the agreement for the new schedule BBTF event
  • Fee is not refundable and transferable

POWER, WATER CONNECTIONS AND PARTITION WALLS
All power and/or water connections or partition walls must be specific ordered and paid for (see web shop)

ELECTRICITY AND PARTITION WALLS
Additional Electricity and partition walls is on exhibition personal expense

DRESS CODE

  • Seller participant wear Indonesian Traditional dress code on Thursday 
  • All participants must wear business attire during BBTF events 
  • All Sellers must wear Mask during the entire event & bring Certified Covid-19
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BBTF 2023