Terms & Conditions

EXHIBITOR TERMS & CONDITIONS

10^th BBTF 12^th – 14^th June 2024

Bali & Beyond Travel Fair - BBTF event will be held in Nusa Dua, Bali for B2B session

BOOTH & SPACE INFORMATION

1. STANDARD BOOTH (9m2) ROW & CORNER INCLUSIONS
   • Carpet, Standard lighting, One standard table, 3 Standard chairs, fascia name, electricity 2 ampere (440 watts)
   • 1 X Full delegate badge & 1 X Co Delegate Badge 
   • Lunch voucher for 2 days (13 & 14 June 2024)
   • 1x Log-in Access PSA (Full Delegate)
2. FLOOR SPACE INCLUSION
   • Floor space 18m2:
     • Carpet, electricity 4 ampere (880 watts) 
     • 2 X Full Delegate & 2 X Co Delegate
     • Lunch voucher for 2 days (13 & 14 June 2024)
     • 2x Log-in Access PSA (Full Delegate)
   • All the prices above are EXCLUDED Government Tax

EXHIBITOR PASSES

All Exhibitors will receive - codes for exhibitor passes  - as follow:

• Additional Co Delegate Badge is IDR 2.800.000 / pass (apply maximum 1 / standard booth) included lunch or IDR 2.000.000 / pass (apply maximum 1 / standard booth) excluded lunch
• Additional Full Delegate Badge with PSA is IDR. 16,000,000/person/Stand Booth included lunch
• Re-printing pass is IDR 100.000 / badge (apply maximum 1 pass / person) or IDR 500,000 for lost pass
• Full Delegate & Co-Delegate’s name replacement during the event is allowed only on June 13, 2024, by paying re-printing badge fee, accompanied by the company statement, and returning the badge to be replaced, including in case of force majeure (sickness, death, accidents, natural disasters)
• Badge replacement on June 14 is only served for force majeure situations and paying re-printing badge fee

TERMS OF PAYMENT

The period of payment is specified in the stand rental invoice, please quote the invoice number and customer number. All payment should be made to one of the accounts indicated in the invoice as follow:

BNI Kantor Cabang Utama Denpasar
            Jln Gatot Subroto 351
            A/C 1331740442
            A/N DPD ASITA BALI (BBTF)
            Swift Code : BNINIDJADPS

Copy of payment slip should be sent to acct@bbtf.co.id

CANCELATION

All cancellation has to be submitted in writing

1. 100% cancellation fee will be applied if the cancellation is made during early bird & Non Refundable.
2. 50% cancellation fee will be applied after 21 days from the registration date issued as Exhibitor BBTF 2024 & Non Refundable.
3. 100% cancellation fee will be applied after made the payment as exihibitor BBTF 2024 & Non Refundable.

HALLS AND INDOOR PLACES REGULATION

• No outside food is permitted unless has clearance from committee
• No Selling food or drink on the booth unless permitted
• Musical and folklore performances are requested to apply for permitted to committee. The same rules apply to all events/performances which take place at the stand
• Advertising is only permitted within the exhibitor’s official stand area. Promotion teams may operate only with special permission
• Handouts of a political nature may not be distributed in any form. Moreover, the design and decoration of the stands must be free from any kind of political statement
• It is forbidden to attach posters or any other materials on any walls or floor surfaces outside the hired stand
• When possible, requests by exhibitors for parking space on the exhibition grounds will be taken into consideration if possible; rights to a parking space proper or a certain parking space do not exist
• During the construction-and dismantling period, as well as during the fair, the regulations of the traffic guide will be applied for authorized traffic on the fairgro
• Exhibitors and accompanying persons are required to leave the halls no later than one hour after the fair closes. Everyone leaving the exhibition grounds with a parcel is required to show the parcel's origin to the exit guards
• Animals are not allowed into the exhibition grounds
• All Sellers must not dismantle any booth decoration before 14^th June 2024 at 06.30 pm. Penalty will be applied.
• Please share the responsibility to ensure no holes or damage to the partition; otherwise a fine of IDR 5 million may be applied
• Booth Setup and Teardown: Detail the setup and teardown dates and times. In need information on booth design guidelines, restrictions, and requirements, including any regulations for safety and accessibility.
• Exhibitor Responsibilities: I need specific responsibilities of exhibitors, such as booth maintenance, cleanliness, and adherence to event rules and regulations. Include any requirements for liability insurance.
• Utilities and Services: Explain what utilities and services (e.g., electricity, internet, water) are included with the booth rental and whether additional services are available for purchase.
• Booth Signage and Branding: Outline any rules regarding booth signage, branding, and promotional materials, including size and placement restrictions.
• Security: Describe the event's security measures and any exhibitor-specific security responsibilities, such as safeguarding valuable items.
• Compliance with Laws: Require exhibitors to comply with all local, state, and federal laws and regulations related to their participation in the event.
• Liability and Insurance: Specify liability and insurance requirements. Exhibitors may need to provide proof of liability insurance, and you should clarify who is responsible for any damage or loss of property.
• Termination: Explain the circumstances under which the agreement can be terminated, including breaches of the terms and conditions.
• Force Majeure: Include a clause regarding unforeseen circumstances (force majeure) that may affect the event, such as natural disasters or government mandates.
• Dispute Resolution: Specify how disputes will be resolved, whether through arbitration, mediation, or another method.
• Indemnification: Require exhibitors to indemnify and hold the event organizers harmless from any claims or liabilities arising from their participation.
• All Exhibitors / Sellers are not allowed to invite Buyers for any kind of reasons or purposes during the period of BBTF Travex 12 to 14 June, 2024.

FORCE MAJEURE

• Force Majeure is a condition or event that cannot be avoided or overcome by each of the parties, or event that occur due to out of the will, ability of power of each party, including, but not limited to acts of God, war, government regulation, interests of the government, disaster, fires, strike, riot, embargo, battle, national disaster, civil disturbance or other similar causes beyond the capabilities or the threat of the parties, so it is not recommended, illegal, or impossible to conduct or organize the event
• The Committee eligible to re-schedule or cancel the event due to the force majeure caused
• The Committee eligible not to refund registration fee and rental exhibition space due to the force majeure caused
• Registration fee and rental exhibition space will automatically secure the agreement for the new schedule BBTF event
• Fee is not refundable and transferable

POWER CONNECTIONS, PARTITION WALLS & ELECTRICITY
All power and/or partition walls must be specific ordered and paid for (see web shop).

Additional Electricity and partition walls is on exhibition personal expense

DRESS CODE

• Seller participant wear Indonesian Traditional dress code on Thursday, 13 June 2024
• All participants must wear business attire during BBTF events